Managing payroll is an essential part of running a business, but it can be a time-consuming task with all the administration that is required to correctly process it. As your HR team has many other responsibilities that they need to take care of each day, making your payroll system more efficient will allow them to complete this process quickly and then move on to the next task. Here are a few suggestions as to how you can simplify your payroll system to keep your business running smoothly and to avoid delays in paying your employees.
Use Automated Systems
If you don’t use one already, you should certainly look at investing in an automated payroll system. Streamlining your payroll in this way will give your HR team a lot more time to focus on other tasks as there will be minimal administration work required. They can also help your team work out pensions, vacation pay, and employee rewards. For a great example of these automated systems, visit peoplexcd.com.
Pay Employees with the Same Method
Another way your payroll system will be much easier is by making sure all employees are paid via the same method, whether that’s direct deposit, payroll cards, etc. Most businesses will do this anyway, and you will know which method works best for your company. Doing this will make managing payments easier and is likely to be more cost-effective for your business as well.
Use Direct Deposit
The direct deposit method was mentioned above, and although you might find a different method works better for your company, this is one of the easiest and most efficient ways to do it. It allows you to check the amounts before transferring the money, and employees won’t have to worry about lost pay-checks or take them to the bank to make the deposit themselves. This method is used by the majority of businesses because it is a far simpler and more efficient way to process payments.
Make Your Payroll Policy Clear
Another way you can help simplify this process is by making sure that your payroll policy is presented on your company website or somewhere your employees can access it, such as an employee handbook. Naturally, employees will want to understand the process of how they get paid, like dates, information about vacation pay, sickness, etc. Rather than having your HR team bombarded with the same old questions, having this information displayed somewhere will help save them time answering these inquiries, allowing them to continue with other essential tasks.
If you pay your employees an hourly wage, tracking their working hours is necessary to make sure you’re giving them accurate pay. However, this can be difficult to manage manually. Therefore, look into investing in time-tracking apps that your employees can use that will link up to your payroll system and give you an accurate time-sheet to work with. Even employees on salaries rather than hourly pay could benefit from this, as it could help monitor their absences, etc.
If you want to make your payroll system simpler and more efficient, think about the points above and see how you can use them for your business.